Booking Notes and Payment Deadlines

As soon as the 2023 Loops have been published, the Loop-specific booking notes will be displayed here

Loop Payments Table

Loop Total Cost Deposit Pay by Jan 31st Pay by Mar 31st Min Fundraising Notes to read
Grand Loop £4420 £500 £2150 £1170 £3000 i, iv, v
First Half £1750 £250 £800 £700 £1500
Grand Depart £700 £250 £170 £280 £1200
Second Half £2525 £250 £1265 £1010 £1500 i, iii, iv, v
Pyrenees/Lite £725 £250 £185 £290 £1200 ii
Mountains Week £1720 £250 £780 £690 £1500 iii, iv, v, vi
Middle Mountains £730 £250 £190 £290 £1200 iii
Alps/Lite £720 £250 £180 £290 £1200 v

Individual Booking Notes

i. This is a £130 supplement for the long transfer to Paris, expensive Paris accommodation and the final night celebration party. We hire a private rive cruise boat for a party with dinner and all drinks included. It’ll be worth it!

ii. This is a £25 supplement for the Pyrenees Loop to cover the transfer from Cauterets to Tarbes on departure day.

iii. This is a £30 supplement for all Loops arriving to Clermont Ferrand. We have included a transfer to the hotel from Lyon St Expury train/airport.

iv. This is a £30 supplement for all Loops passing through Courchevel. It’s a 5* resort and the only hotel options are very fancy. We’re sure we’ll make the most of it!

v. This is a £20 per night supplement for all Loops staying in St Gervais. It’s a really nice hotel!

vi. This is a £25 supplement for Mountains Week Loop to cover the transfer from Courchevel to Geneva on departure day

General Booking Notes For Everyone

Cancellation policy
Deposits are non-refundable at any time for any reason. However, second payments are fully refundable until the 31st March. For further details of our cancellation policy, please see the event terms and conditions.

What is included in the price
Your accommodation, food (including breakfast, all feed stops, lunch on the road and dinner), and all transfers (including baggage) on tour are included. You are responsible for getting yourself to your start hotel and home from your finish hotel at your own expense. Please note any individual booking notes listed below for your Loop.

Paying for your place
We ask for a £250 non-refundable deposit to reserve your place (£500 for Grand Loopers). The rest of the tour cost will be payable in two further instalments. You will be able to pay each instalment online via your Rider Account shop.

If we’ve sold out of the Loop that you’d like
If the Loop that you would like is sold out, we will be operating a waiting list system to fill any spare places that become available. Please contact us to join a waiting list or for questions about availability.

Terms and Conditions
Please make sure you have read the general Terms and Conditions. The deposit is not refundable and we wouldn’t want you to have missed anything important before paying.

Fundraising
Please be aware of the minimum sponsorship that you will need to raise. This is listed in the table above. More information is in the Terms and Conditions. In particular, please note that we ask you to reach 80% of your fundraising target by the end of April. Participants who have not reached 80% of their target will be asked to pay the fundraising amount themselves or will not be permitted to ride.

Insurance
We recommend that you organise your insurance immediately. A few people have to drop out each year due to work/family commitments, injury and illness – unfortunately some of those who have had to drop out had not yet arranged insurance. Don’t make the same mistake. More information is in the Terms and Conditions.

Bike Transport
You can book transport for your bike to and from France for £40 each way (with a £10 discount until the end of March). We have pick up locations on set dates around the country (Edinburgh, Manchester, Birmingham, Cambridge, Petersfield, Devon, Bristol, London) and we often add others subject to rider geography. These transfers will be available to buy in December/January.

Le Loop clothing
Morvelo make our Le Loop cycling kit (you don’t have to buy it but we’d love it if you did). It’s the best kit ever. You will look amazing! It is available to purchase in your Rider Account shop.

Single Supplements
We won’t sell single supplements until Dec/Jan once availability and capacity are certain. They are priced and sold by the night so you can choose to buy none, a few, or as many as possible. If you have any questions about singles, please email Sarah.

Medical Forms
Please be reassured that our cyclist medical forms are for confirmation that we have correct information for our volunteer doctors; they are not used for selection purposes. Details of how to complete and upload this form will be in your Rider Account once you have bought your place.

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